Ecaldima

Modules · Contracts

Anticipate every deadline, control every commitment.

The contract register brings together suppliers, deadlines, costs and commitments, and alerts the owner of each contract when its renewal notice period is reached.

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Benefits

  • No unwelcome renewalsAn alert goes to the contract owner on the deadline of its notice period, set contract by contract.
  • A view of upcoming deadlinesA dashboard shows the contracts reaching their end date in 30, 60 and 90 days.
  • Supplier commitments within reach of the teamsThe contract’s SLA gives the deadline for tickets passed to the supplier.
  • A history of termsDates and amounts are kept version by version, with the signed contract attached.

How it works

01

Record

Type, supplier, dates, amount, recurring cost, notice period and owner.

02

Link

Assets covered by a warranty or maintenance, and the supplier’s SLA.

03

Be alerted

The owner is notified by e-mail when the notice period is reached.

04

Renew

If you choose it, the alert also starts a renewal request from your service catalogue.

Related modules

  • CMDB The contract register runs on the same engine as the repository.
  • Assets Each asset can be linked to the contract that covers it.
  • Service Desk The supplier contract’s SLA gives the deadline for a ticket passed to the supplier.
  • Service catalogue A renewal can start a request from the catalogue.

Functional scope

  • Single registerLicences, maintenance, leasing, services and insurance, with supplier, dates, renewal type, amount and recurring cost.
  • OwnerA designated person for each contract, who receives the alerts.
  • Expiry alertsNotice period set per contract; a contract with no notice period entered, or in draft, is never alerted.
  • StatusesDraft, active, expired and terminated.
  • Supplier SLAResponse and resolution times, availability and service window attached to the contract.
  • Covered assetsAn asset linked to the warranty or maintenance contract that covers it.
  • AttachmentsSigned contract and amendments.
  • HistoryThe evolution of dates and amounts kept at every modification.

Integrations

  • E-mail notifications to the contract owner
  • Scheduler for the daily check of deadlines
  • Renewal request from the service catalogue, if that module is used

Prerequisites

  • The notice period of each contract, so that the alert is sent
  • A designated owner for each contract

Want to see this module on your own processes?

We will build the demonstration around your operational reality.

Request a demonstration